The Virtual Medical Society’s Student Committee

If you are a future leader and would like an invaluable opportunity to develop your leadership skills, you should consider joining the Student Committee.  Applications are now open, and you can apply by completing the application form below. First, have a read of the committee positions below and then pick 3 positions in order of preference for your application.  Make sure that you have already completed the member registration form to participate in the virtual medical society too.

The Deadline for Student Committee Applications is 5pm on the 30th April.  We will be notifying all students of the outcome of their applications, the following well.

The importance of having a student committee

A student committee position is important to provide essential leadership, vision and direction for the medical society.  Being part of the committee gives you a chance to develop your leadership skills and help your colleagues through a very challenging application process.  You will become a mentor, delegator and innovator of helpful resources and ideas to keep the society growing and improving.  All students on the committee will have a chance to work more closely with the Chief Mentors and Scholars, and use this as an opportunity to fulfil their Medical Awards Criteria too.

Remember, that you will be supported by the Chief Mentors and Support Staff at Medic Mentor, whenever you need advice and assistance.

The President

The President plays a key role in the Virtual Medical Society. The President acts as a figurehead for the society and also ensures that the Committee functions properly, that there is full participation during meetings, that all relevant matters are discussed and that effective decisions are made and carried out. The President must be a highly active, experienced and long-standing member of the Medic Mentor community.

Duties and responsibilities

The responsibilities of a President can be summarised under three areas:

1. To represent the Virtual Medical Society.

The President may from time to time be called upon to represent the Virtual Medical Society and sometimes be its spokesperson at, for example, meetings with Chief Mentors, Scholars and even the Educaiton Directorate when called upon.

2. To ensure the Virtual Medical Society Committee functions properly.

The President fulfills the role of Chair presiding at committee meetings. He/she is responsible for making sure that each meeting is planned effectively, conducted according to the student code of conduct and that matters are dealt with in an orderly, efficient manner. The President must make the most of all his/her committee members and ‘lead the team’. 

3. To ensure the Society is managed effectively.

The President must co-ordinate the Committee to ensure that appropriate procedures are in place for the effective running of the society.  This includes ensuring that the Virtual Medical Society continues to expand and improve continuously.

Vice President

The Vice-President plays a key role in supporting the  President and sharing the President’s roles where appropriate. The Vice-President will chair the Commitee in the absence of the Chair. The Vice-President of the Virtual Medical Society must be a current Medic Mentor Student who is actively involved in the community.

Duties and responsibilities

1. To support the President in carrying out his/her duties as outlined above.

Secretary

The role of the Virtual Medical Society Secretary is to support the President and Vice President in ensuring the smooth functioning of the Committee and the Society.

Duties and responsibilities

The responsibilities of the Secretary include:

1. Ensuring meetings are effectively organised and minuted

  • Liaising with the Chair to plan meetings

  • Receiving agenda items from committee and society members

  • Circulating agendas and meeting information (they will be supported by Jo at Medic Mentor to do this)

  • Taking minutes

  • Circulating approved minutes

  • Checking that agreed actions are carried out.

    2. Maintaining effective records and administration

  • Filing minutes and reports

  • Compiling lists of names and addresses that are useful to the organisation, including those of appropriate officials or officers of voluntary organisations.

  • Keeping a record of the organisation’s activities

  • Keeping a diary of future activities

  • Preparing a report of the organisation’s activities for the year, for the Annual General Meeting with the Education Directorate (Medic Mentor’s Central Committee).

Publicity Officer

  • To act as a link between the Virtual Medical Socity and Medic Mentor’s Central Publicity Commitee by joining the Whatsapp Group.

  • To report to the monthly society committee meetings on the activities of publicity.

  • Maintain and update Virtual Medical Society’s Brand

  • Co-ordinate the design and maintain the publicity for the society, including posters, leaflets, social media etc.

Research Officer

 

  • To work alongside the Vice Presidents and Scholars on Medic Mentor research projects.
  • To encourage participation from society members to get involved in research initiatives as participants or contributors
  • Keep a log of all the research that is being conducted which affects applying students
  • To suggest ideas for useful research projects within the remit of medical education and applying to medical school for the central Medic Mentor research committee to undertake.

Welfare Officer

  • To represent the views and the rights of the Virtual Medical Society Members regarding health amd well being.

  • Liaise with Vice President of Wellbeing, Dr Bayana, representing the Virtual Medical Society’s interests in relation to the educational programmes and opportunities that are being offered.

  • To liaise with the student committee to create resources to promote the well being of applicants and members, including activities or resources to support the families.

Fundraising and Charity Officer

To review and select a suitable charity twice a year to run a student-led campaign to fundraise for a valuable cause. 
To oversee the fundraising campaign by participating and promoting the intiaitve and working closely with the chosen charity.
To work closely with the Publicity Officer to attract new volunteers for campaigns
To remind and direct Virtual Medical Society members to get involved in exisiting campaigns.
To work closely with Jo in the publishing and media team at Medic Mentor, to ensure that information is spread across all of Medic Mentor’s platforms.

Education Officer

  • To collect the opinions of Virtual Society Members about topics that they would like covering and reporting these requests to the President and Vice President.
  • Creating an Education Curriculum and timetable to be delivered each month at least a month ahead
  • Working alongside the Publicity Officer and Secretary to ensure that members are aware of the educational programmes and plans for meetings.
  • To come up with new ideas and educational resources that would be of benefit to the Virtual Medical Society.

Oxbridge Officer

  • To collect the opinions of Virtual Society Members about topics that they would like covering and reporting these requests to the President and Vice President.
  • Ensuring that students get an Oxbridge update (if any) during society meetings
  • Keeping the Oxford and Cmabridge Webpages on Medic Mentor up to date and accurate.
  • Working alongside the Publicity Officer and Secretary to ensure that members are aware of Oxbridge updates.
  • To come up with new ideas and educational resources that would be of benefit to the Virtual Medical Society Members.
  • This might include attendance at events/volunteering/ publishing/applying for competitions etc.
  • Please list your preferred committee positions in order of preference below. You can only make up to 3 choices.
  • Outline your ideas and places for becoming a committee member. What will you bring to the role?